Site Rental Polices
Fort Adams is a National Historic Landmark located within a Rhode Island State Park. Therefore, adhering to some basic policies will ensure the success of your event.
A signed License Agreement with a non-refundable 50% deposit will reserve your date and specific site(s) within the complex. Other events may take place within the facility or park concurrent with your event.
The non-refundable balance and a $500.00 damage deposit are due no later than sixty (60) days prior to your event date. If the balance is not paid, The Fort Adams Trust shall be free to rebook the date with another party.
Food and alcohol service are to be provided by a Choice Partner. While some exceptions can be made, using Choice Partners ensures a smoothly functioning event handled by a skilled firm possessing the required licenses and certificates of insurance. Other vendors must be approved in writing by the Fort Adams Trust prior to confirming with said vendor/s.
Alcoholic beverage service must end 30 minutes prior to the end of your event and may not be served for more than 4.5 consecutive hours.
Access to the event location for tent installation is one (1) day prior to your event if the event location is available. Tent and all rental items are to be removed the morning after the event.
Access to the event location for vendor set-up is available three (3) hours prior to the start of the event, unless otherwise approved in writing in advance.
Any necessary equipment rentals, photographers, entertainment and other services needed for the success of your event are the responsibility of the Licensee (your responsibility). We can often be helpful in identifying Choice Partners or other resources to assist you in planning an outstanding event.
As with other local event destinations, a City of Newport Firefighter is required for groups of 300 or more. Additionally, a firefighter may be required based on tent size. The Newport Fire Department will make the final determination regarding the number of Firefighters required.